Board Operations & Systems

Help City Year Buffalo create or revise one of their board’s operations to support effective and impactful governance.
City Year Buffalo
Buffalo, NY, USA
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City Year Buffalo
Buffalo, NY, USA

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Posted October 22nd

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Project details

What we need
  • Assessment of existing board procedure, policy, set of guidelines, or system
  • Creation of one document outlining one procedure, policy, operations, or set of guidelines, for example: bylaws, board meeting procedure, succession planning guidelines, committee policies, board member orientation handbook, etc.
Additional details

We want to build out our board governance, board leadership opportunities and get clear on board terms. Our board will be growing over the next few years and we want to set ourselves up for the next phase of our membership and impact of our board. We want to gain knowledge on best ways to engage our board and ways we can make the most impact with them.

What we have in place
  • We currently have general guidelines, governance from our national team, which should make it easy for you to get started. We also have quarterly goals and expectations document, and the ability to provide any other information you need.
How this will help
This project will save us $13,348 , allowing us to expand our support, our time and resources to our AmeriCorps members serving in schools with our students. It will build capacity for our staff members and board chair for collaboration opportunities

We are coming out of our start up and founding year of our program with most of our current board members and are hoping to build, learn and gather resources for the next phase of our organization and board growth and engagement.

Project plan

P
Prep: Provide Current Materials
  • Volunteer Manager further contextualizes the specific procedure, system, or operations to be created or updated from this project
  • Volunteer Manager provides Volunteer with the board’s current list of board members, governance policies, procedures, and resources
  • Volunteer Manager shares longer term goals for their board
  • Volunteer Manager identifies which (if any) board members or other staff are available for interviews
1
Milestone 1: Research
  • Volunteer reviews relevant materials regarding the board’s performance, operations, policies, and procedures
  • Volunteer connects with Volunteer Manager for a brainstorming/overview session
  • Volunteer Manager identifies challenges with current board dynamics and procedures
2
Milestone 2: Evaluation
  • Volunteer conducts surveys and interviews with key stakeholders
  • Volunteer assesses challenges identified in research
  • Volunteer drafts the document outlining challenges assessed, suggestions for stronger operations, and recommended procedural changes
  • Volunteer Manager provides feedback on Volunteer’s document
3
Milestone 3: Delivery of Document
  • Volunteer delivers final document outlining recommendations for more effective operations and language for procedural document
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About the org

City Year Buffalo
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Posted by
Marissa J.

People and Operations Director

Our mission

City Year was founded with a core belief: that uniting and empowering diverse teams of idealistic young people and charging them with addressing some of our country's most difficult challenges can change the world for the better.

City Year's mission is to build democracy through citizen service, civic leadership and social entrepreneurship.

What we do

City Year helps students and schools succeed. Diverse teams of City Year AmeriCorps members provide support to students, classrooms and the whole school, helping to ensure that students in systemically under-resourced schools receive a high-quality education that prepares them with the skills and mindsets to thrive and contribute to their community.

Testimonials

Kelly was great to work with, she took the time to ask questions to build clarity in our needs and what we wanted out outcomes to be. She is knowledgeable, gave personal examples and experiences that helped guide our thinking and tasks for this project. We really enjoy our time with Kelly and learned numerous things from her.
Marissa J.
Marissa J.

People and Operations Director

Board Operations & Systems Project

I very much enjoyed working with Marissa and the City Year Buffalo Board. They are focused on growing and ensuring they have the internal processes and policies in place to support that growth.
Kelly C.
Kelly C.

Volunteer